Employment

Posting Date: May 29, 2024

Position: Events Coordinator
Job Term: Full Time
Compensation: Salary Range: $45,000 – $54,000 (includes health and vacation benefits).
Application Deadline: The position remains open until filled. Qualified applicants will be invited for an interview.

About the Pasadena Conservatory of Music: 

The Pasadena Conservatory of Music (PCM) provides opportunities for students of all ages and backgrounds to learn, perform, and enjoy music. Founded in 1984, PCM is a nationally accredited community music school that offers a wide range of programs, including individual and group instrumental instruction, music appreciation courses, master classes, summer camps, workshops, and concerts. More than 1,000 students attend PCM annually and over 3,000 students in the San Gabriel Valley benefit from its outreach programs.

To learn more about PCM, please visit pasadenaconservatory.org.

Job Description:

The goal of the position is to effectively coordinate public programming at the Pasadena Conservatory of Music to ensure high production standards and optimal experience for performers and audiences alike. The Event Coordinator is responsible for implementing and supervising PCM events on and off campus and in virtual formats. The Event Coordinator reports to the Director of Student Services and Programs, and works closely with the administrative team, department chairs, faculty, and where applicable, outside organizations. The purview of the Events Coordinator overlaps with other administrative positions and effective coordination is essential. The position is full-time with some evenings and weekend hours required.

Key Duties:

  • Scheduling events in the master calendar
  • Room/venue scheduling for regular, occasional, and rental activities (lessons, performances, etc)
  • Recruiting, training, and supervising stage managers and/or applicable event support staff/volunteers
  • Coordinating event preparation, implementation and post-event clean up
  • Coordinating venue and event needs with the Director of Students Services and Programs
  • Ensuring appropriate signage for events (both PCM and non-PCM)
  • Providing event descriptions to marketing/communications staff
  • Coordinating rentals
  • Coordinating Barrett Hall and the Auditorium for PCM and non-PCM use
  • Ensuring ADA compliance at PCM events

Events that fall under the purview of the event coordinator include but are not limited to:

  • Student recitals and special events/activities
  • Faculty concerts, guest artist concerts, masterclasses
  • Off-site PCM events
  • One-offs (lectures, workshops, etc.)
  • ArtNight
  • Regular and occasional rental presentations

Education and Experience:

  • Bachelor’s Degree or higher required, preferably in music
  • Experience coordinating events, in an educational setting strongly preferred
  • Experience supervising direct reports

Skills:

  • Excellent verbal and written communication skills
  • Excellent knowledge of music and music education preferred
  • Ability to support and work with teams
  • Ability to coordinate support staff
  • Ability to work independently
  • Ability to solve problems and disposition to seek improvements
  • Well organized, self-motivated, goal oriented, flexible

Diversity, Equity, Inclusion Commitment: As a community music school, we believe that music is a fundamental aspect of the human experience. Through music we explore cultural differences and seek common ground, making us better musicians, educators, and members of our community. PCM is committed to fostering a community that respects and embraces diversity, inclusion, and equity. Our commitment to these values informs our efforts to recruit and develop a diverse and effective faculty and staff, which in turn promotes an inclusive learning environment for our students and fosters thoughtful and innovative programs for the broader community. All qualified applicants are encouraged to apply. The Pasadena Conservatory of Music is an equal opportunity employer.

How to Apply: Email resume to music@pasadenaconservatory.org or send to: Job Search, Pasadena Conservatory of Music, 100 North Hill Avenue, Pasadena, California 91106. No telephone inquiries please.

Posting Date:May 29, 2024

Position: Facilities Manager
Job Term: Full Time
Compensation: Salary Range: $55,000 to $65,000 per year (includes health and vacation benefits)
Application Deadline: The position remains open until filled

About the Pasadena Conservatory of Music:

The Pasadena Conservatory of Music (PCM) provides opportunities for students of all ages and backgrounds to learn, perform, and enjoy music. Founded in 1984, PCM is a nationally accredited community music school that offers a wide range of programs, including individual and group instrumental instruction, music appreciation courses, master classes, summer camps, workshops, and concerts. More than 1,200 students attend PCM annually and over 3,000 students in the San Gabriel Valley benefit from its outreach programs.

The campus is located in the center of the city and is situated on 1.5 acres with Caltech and Pasadena City College a few blocks away. Four buildings (29,000 sq ft) of varying vintage include studios, classrooms, offices, common areas, and performing spaces, including an intimate state-of-the-art performance venue, Barrett Hall.

 

To learn more about PCM, please visit pasadenaconservatory.org.

Job Description: 

The Facilities Manager is responsible for the day-to-day functioning of the campus. The Facilities Manager will seek opportunities to improve physical operations, processes, and infrastructure. The Facilities Manager will be closely involved with a significant construction project currently underway and will support ongoing campus development projects. The position is full-time, may entail some evening and/or weekend hours, and reports to the Director of Finance and Administration.

Responsibilities

Key duties include, but are not limited to the following:

  • Oversee all building and grounds operations, maintenance, and major repairs
  • Oversee and maintain Barrett Hall and its related audiovisual systems
  • Compliance with city codes, permits, inspections, ADA
  • Manage office systems, equipment and coordinate IT support
  • Supervision of support services (cleaning, grounds, IT, HVAC, fire alarm, elevator, etc.)
  • Management of building/event supplies
  • Emergency response plans including staff training for safety, security, evacuations, etc
  • Liaison with city police and fire departments
  • Handle facility complaints
  • Assist with developing short and long term facilities budgets
  • Serve on the Building and Grounds Committee
  • Coordination with members of the management team
  • Assist with event logistics, set up, and breakdown (on an as-needed basis)

Education and Experience

  • Bachelor’s Degree or Vocational Degree required
  • Hands on experience in one or more construction trades
  • Minimum of 3 years experience in a similar position
  • Experience supervising subordinates
  • Knowledge of theater and audio visual systems a plus

Skills

  • Excellent verbal and written communication skills
  • Proficient computer skills
  • Ability to work independently and in a team environment
  • Ability to manage support staff
  • Ability to solve problems and disposition to seek improvements
  • Well organized, self-motivated, goal-oriented, and flexible
  • Ability to lift 50 lbs unassisted, and 100 lbs assisted
  • Perform physical labor, climb ladders, familiarity with with safety equipment, bend, squat, walk for long periods of time

Diversity, Equity, Inclusion Commitment:

As a community music school, we believe that music is a fundamental aspect of the human experience. Through music we explore cultural differences and seek common ground, making us better musicians, educators, and members of our community. PCM is committed to fostering a community that respects and embraces diversity, inclusion, and equity. Our commitment to these values informs our efforts to recruit and develop a diverse and effective faculty and staff, which in turn promotes an inclusive learning environment for our students and fosters thoughtful and innovative programs for the broader community. All qualified applicants are encouraged to apply. The Pasadena Conservatory of Music is an equal opportunity employer.

How to Apply:

Applicants may send resumes to music@pasadenaconservatory.org or Job Search, Pasadena Conservatory of Music, 100 North Hill Avenue, Pasadena, California 91106. No telephone inquiries, please.

Posting Date: June 11, 2024

Position: Development Assistant
Job Term: Full-time, 40 hours a week; non-exempt
Salary Range: $40,000 – 45,000 (includes health and vacation benefits)
Reports To: Director of Development
Location: Onsite
Application Deadline: The position remains open until filled

Overview:

The Pasadena Conservatory of Music (PCM) is seeking a highly organized and detail-oriented Development Coordinator to support our fundraising efforts, which raise $1M annually for general operations and additional funds for special campaigns and projects. This role is crucial in maintaining and enhancing our relationships with donors through effective database management, donor event support, and research. The Development Assistant will be an integral part of our team, ensuring the seamless execution of fundraising activities.

This position offers a unique opportunity to be part of a passionate team dedicated to helping our students discover joy, excellence, and community through music. The Development Assistant will be at the heart of our fundraising efforts, enabling us to continue providing exceptional music education and outreach programs. PCM offers a supportive and dynamic work environment where contributions are valued and celebrated.

Job Classification and Benefits: This is a 40 hour a week, full-time, non-exempt position. The schedule is generally Monday-Friday, 9:00am to 6:00pm, with occasional attendance at evening or weekend events. Benefits include medical, dental, vision, life, paid holidays, floating holidays, partial winter holiday office closure.

Key Responsibilities:

  • Database and Records Management: Execute gift processing and acknowledgement, update and maintain accurate donor records, track status of proposals and grants, maintain and circulate basic queries for weekly department reports, and generate various reports to inform fundraising strategy.
  • Fundraising Appeals: Support the execution of fundraising appeals, including generating mailing lists, managing donor segmentation, executing mail merges, and interfacing with print houses (or printing in house as needed).
  • Donor Event Support: Generate invitation lists, manage RSVPs, provide onsite event support, and communicate with donors prior to and following events.
  • Individual Donors: Interface with individual donors, field inquiries about giving history, and monitor the use and implementation of benefits offered to our Friends and Benefactors to ensure our supporters feel valued and engaged.
  • Board of Directors: Support senior staff in preparing for board meetings, retreats, and other events.
    Prospect Identification and Research: Contribute to the identification of potential donors to expand our community impact.
  • Collaboration with Marketing Team: Work closely with marketing to ensure email lists are accurate and to develop any collateral or materials needed to promote donor events (e.g. invitations, postcards, emails, printed programs, webpages, etc.).

Qualifications and Skills:

  • Demonstrates highly effective organizational, interpersonal, problem-solving, and teamwork skills.
  • Exhibits a high degree of discretion, professionalism, and strong interpersonal communication skills.
  • Self-motivated, with the ability to work independently and with minimal supervision.
  • Excellent attention to detail and ability to understand complex donor-related information.
  • Effective verbal and written communication skills, including proofreading.
  • Flexible and able to effectively collaborate with our constituencies, including staff, board members, donors, faculty, and students.
  • Proficiency with G-Suite, Microsoft Office Suite, and the ability to quickly learn new software tools.
  • Familiarity with Raiser’s Edge or other donor CRM platforms is a plus.
  • Familiarity with Asana or other project management platforms is a plus.
  • Knowledgeable in the operation and troubleshooting of office equipment (printers, fax machines, copiers, etc.).
  • Four-year college degree or a combination of education and experience in a related field is required.
  • Knowledge and appreciation of classical music and music education is a plus.

Working Conditions:

  • Physical demands include working at a desk, visual acuity in reviewing detailed computer records, lifting and moving equipment / supplies up to 25 pounds.
  • Occasional weekend, late afternoon, and evening hours.

About the Pasadena Conservatory of Music
PCM provides opportunities for students of all ages and backgrounds to learn, perform, and enjoy music. Founded in 1984, PCM is a nationally-accredited community music school that offers a wide range of programs, including individual and group instrumental instruction, music appreciation courses, master classes, summer camps, workshops, and concerts. More than 1,400 students participate in PCM’s instructional programs on and off campus annually. PCM presents more than 150 events each year, attended by more than 7,000 members of the community.

Diversity, Equity, Inclusion Commitment
As a community music school, we believe that music is a fundamental aspect of the human experience. Through music we explore cultural differences and seek common ground, making us better musicians, educators, and members of our community. PCM is committed to fostering a community that respects and embraces diversity, inclusion, and equity. Our commitment to these values informs our efforts to recruit and develop a diverse and effective faculty and staff, which in turn promotes an inclusive learning environment for our students and fosters thoughtful and innovative programs for the broader community. All qualified applicants are encouraged to apply. PCM is an equal opportunity employer.

How to Apply
Applicants may send resumes to music@pasadenaconservatory.org or Job Search, Pasadena Conservatory of Music, 100 North Hill Avenue, Pasadena, California 91106. No telephone inquiries, please.